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Staff Opportunity

Production Coordinator & Admin Assistant

Worship Arts Ministry

Production Coordinator & Admin Assistant

Full Time: (Must be available evenings & weekends)

Willingdon Church is looking for an organized self-starter to join the Worship Arts Ministry team as a Production Coordinator/Admin Assistant. This individual will provide administrative support and organize the WAM team’s tech production and service calendars, volunteers and information.

The ideal candidate will be responsible for:

  • Coordinating the calendars, planning, scheduling and correspondence with all Worship Arts teams, including staff, regular weekend volunteers, and special presentation volunteers
  • Provides logistical support, including purchasing, room booking, music distribution, media support and set up and take-down for rehearsals, services, and events on weekends and evenings.
  • Assisting with special presentations by providing oversight to creative teams (both behind the scenes and on stage) and with front-of-house (promotions, ticket sales, and hospitality teams during the presentation’s run)
  • Administrating WAM’s resources, budget, and purchases and regularly communicating progress to Team Leader
  • Collaborating with Service Director on all media requirements and coordinating video production requests, and facilitating scheduling with WAM staff and teams to meet service and events requirements
  • Identifying and connecting potential volunteers with sign-up and training and creating a welcoming environment for everyone interacting with WAM, including volunteers, contractors, suppliers and visiting guests.



  • Excellent English professional writing and verbal communications skills
  • Experience leading teams and volunteers
  • Ability to read music
  • Experience in worship, choirs, and stage, theatre and/or arts management
  • Proficient in Microsoft Office Suite and Adobe Creative Suite
  • Experience in Pro Presenter and Planning Center is an asset.
  • Ability to work independently or as part of a team in a fast-paced environment.
  • Experience with organization, time management, record keeping and documentation.


Please forward your cover letter and résumé to our Human Resources Department [hr {at} willingdon {dot} org] by clicking the button below.